Under Armour

Administrative Assistant at Under Armour

Full-time Position in Baltimore
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Under Armour is the chosen brand of this generation of athletes… and the athletes of tomorrow. We're about performance – in training and on game day, in blistering heat and bitter cold. Whatever the conditions, whatever the sport, Under Armour delivers the advantage athletes have come to demand. That demand has created an environment of growth. An environment where building a great team is vital. An environment where doing whatever it takes is the baseline and going above and beyond to protect the Brand is commonplace. The world's hungriest athletes live by a code, a pledge to themselves and everyone else: Protect This House… I Will.

Our goal is to Build A Great Team! Will YOU…Protect This House?! 

Duties & Responsibilities: 

Manage all calls and internal/external customer interactions with influential players throughout the industry in a professional, confident manner.

Work closely with Chief of Staff to anticipate needs of the Chief Technology Officer (CTO) and operate at a rapid pace

Manage schedule inline with shifting priorities; coordinate with other Administrative Assistants to ensure appropriate executives are available for key meetings

Maintain and organize calendars. Staying up to date on candidates, topics and teammates that take precedent over calendar availability.

Protect the time of the CTO.

Provides administrative support to the office of the CTO in booking travel, electronic expense reports, and meeting scheduling

Track external meetings & external relationships

Assist in prioritizing each day with appropriate details/meetings/important tasks.

Preparing/Coordinating meeting materials, when needed, for VIP meetings; this also includes providing on-campus tours when required

Coordinate domestic and international travel and build organized, detailed trip itineraries.

 

Respond to sensitive and highly confidential information with absolute discretion and tact.

Receive and manage Information Technology, Connected Fitness, Corporate Real Estate, Ecommerce Technology invoices, get authorizations, insure proper GL coding and accruals.

Build and maintain relationships with internal and external partners.

Critical Skills:
-Able to make decisions with minimal direction and possess a service-oriented mindset.
-Possess excellent cross-group collaboration and strategic communications skills.
-Work independently and efficiently in the face of some level of ambiguity from executive leaders. 
-Prior experience working in a fast-paced environment with the ability to multi-task and remain calm under pressure.
-Ability to cite examples of when positivity and optimism played a role in their ability to deliver results under tight deadlines.
-Ability to demonstrate how she/he has authentically connected with people in a positive and optimistic way.
-Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
-Be thoughtful of global offices when scheduling meetings
-Flexible with change and able to shift gears quickly. Can provide examples of how she/he continually solves problems and re-prioritizes their day to keep with the demands of a fast paced, ever changing environment.
-Proven ability to be a gatekeeper for the Executive by providing excellent customer service skills to internal and external partners by using tact and good judgment.
-Serve as 411 vs. 911.
-Proven ability in keeping Executive focused and organized.
-Strong Communication skills.
-Able to express facts and ideas in writing in a clear, convincing and organized manner; listen effectively, and clarify information as needed.
 
Qualifications:
Service mindset
Team Player
Flexible
Exceptional multi-tasking skills
Possess confidence, poise and professionalism.
Comfortable in own skin.
Guided by business common sense and integrity
Balanced blend of accountability, humility and authority
Very strong communication skills is a must
Excellent project and time management skills
Demonstrated customer service skills
Computer Skills
Strong Microsoft office skills are required: specifically Outlook, Word, Excel and PowerPoint.
Education And/or Experience
Bachelor’s degree OR 4+ years of Executive Assistant experience or similar work experience with a Bachelor’s degree.
 
At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.
 
Under Armour believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool